Privacy Policy
National Institute for Empowerment of Persons with Multiple Disabilities (Divyangjan) (NIEPMD) Portal
Effective Date: 02/05/2026
The National Institute for Empowerment of Persons with Multiple Disabilities (Divyangjan) (NIEPMD) ("NIEPMD", "Institute", "we", "our", or "us") is committed to protecting the privacy and security of all users accessing the NIEPMD Portal. This Privacy Policy explains how personal information is collected, used, stored, processed, and protected when using the portal.
The portal is developed, maintained, and technically managed by Apploom Technologies Private Limited, which acts as the authorized technology service provider and data processor on behalf of NIEPMD. All personal data collected through the portal remains the property of NIEPMD and is processed only in accordance with the Institute's instructions.
1. About the Portal
The NIEPMD Portal provides digital services for students, faculty, staff, applicants, researchers, administrators, and other authorized users. The portal enables academic administration, admissions, examinations, attendance, fee management, communication, reporting, and related institutional services.
2. Information We Collect
Depending on the services used, the portal may collect:
Personal Information
- Full Name
- Date of Birth
- Gender
- Photograph
- Contact Number
- Email Address
- Residential Address
- Parent/Guardian Information
- Emergency Contact Details
- Educational Qualifications
- Identity Documents submitted during admission
- Disability-related information where required for official institutional purposes
Academic Information
- Student Registration Details
- Admission Information
- Academic Records
- Examination Results
- Internal Assessments
- Course Enrolment
- Certificates
Employee Information
- Employee ID
- Department
- Designation
- Service Records
Financial Information
- Fee Payments
- Scholarship Details
- Transaction References
- Payment Status
Technical Information
- IP Address
- Browser Information
- Device Information
- Operating System
- Login Activity
- Session Information
- System Logs
3. Purpose of Data Collection
The information collected is used solely for legitimate institutional purposes, including:
- Student admissions
- Academic administration
- Course management
- Examination management
- Fee management
- Scholarship processing
- Communication with users
- Identity verification
- Security monitoring
- Audit and compliance
- Statistical reporting
- Improving portal performance
- Providing technical support
4. Role of Apploom Technologies Private Limited
The NIEPMD Portal is designed, developed, hosted, maintained, and technically supported by Apploom Technologies Private Limited.
Apploom Technologies acts solely as an authorized Data Processor for the Institute and performs activities including:
- Application development
- System maintenance
- Cloud infrastructure management
- Database administration
- Security monitoring
- Backup management
- Disaster recovery
- Technical troubleshooting
- Performance optimization
Apploom Technologies processes personal data only on behalf of NIEPMD and strictly under the instructions of the Institute. Apploom Technologies does not own, sell, rent, disclose, or commercially exploit any personal information collected through the portal.
5. Data Ownership
All information stored within the NIEPMD Portal, including personal information, academic records, administrative records, documents, reports, and databases, is the exclusive property of:
National Institute for Empowerment of Persons with Multiple Disabilities (Divyangjan) (NIEPMD)
Apploom Technologies has no ownership rights over any institutional or user data.
6. Data Storage
Portal data may be securely stored using cloud infrastructure and secure databases maintained under industry-standard security practices. Appropriate technical and organizational safeguards are implemented to protect information from:
- Unauthorized access
- Data loss
- Alteration
- Misuse
- Accidental destruction
- Cybersecurity threats
7. Information Sharing
Personal information will not be sold, rented, or shared with third parties except:
- Where required by applicable law
- Government authorities
- Regulatory agencies
- Courts or legal authorities
- Authorized institutional officials
- Payment gateway providers for processing payments
- Technology service providers engaged under confidentiality obligations
8. Data Security
The portal implements multiple layers of security, including:
- Secure authentication
- Role-based access control
- Password encryption
- SSL/TLS encryption
- Database security
- Secure APIs
- Audit logging
- Firewall protection
- Regular backups
- Access monitoring
- Security updates
9. User Responsibilities
Users are responsible for:
- Maintaining the confidentiality of login credentials
- Using the portal only for authorized purposes
- Providing accurate information
- Reporting unauthorized access immediately
- Logging out after each session when using shared devices
10. Cookies
The portal may use cookies and similar technologies for:
- Session management
- Authentication
- User preferences
- Performance improvement
- Security
Users may disable cookies through browser settings; however, certain portal features may not function properly.
11. Data Retention
Personal information shall be retained only for as long as necessary to fulfill academic, administrative, legal, regulatory, and institutional requirements, or as mandated by applicable laws and government regulations.
12. Third-Party Services
The portal may integrate with third-party services such as:
- Payment gateways
- SMS providers
- Email service providers
- Cloud infrastructure providers
- Authentication services
These service providers process data only as necessary to deliver the requested services and are subject to their own privacy and security obligations.
13. User Rights
Subject to applicable laws and institutional policies, users may request to:
- Access their personal information
- Correct inaccurate information
- Update personal details
- Request deletion where legally permissible
- Report privacy concerns
- Seek clarification regarding data processing
Requests shall be subject to verification and applicable legal or institutional requirements.
14. Children's Privacy
The portal is intended primarily for students, employees, applicants, and authorized users of NIEPMD. Personal information relating to minors, where applicable, shall be processed in accordance with applicable laws and institutional policies.
15. Changes to this Privacy Policy
NIEPMD reserves the right to modify or update this Privacy Policy at any time. Updated versions shall be published on the official portal with the revised effective date.
16. Contact Information
For any questions, concerns, or requests regarding this Privacy Policy or the processing of personal information, please contact:
National Institute for Empowerment of Persons with Multiple Disabilities (Divyangjan) (NIEPMD)
Muttukadu, East Coast Road
Chennai, Tamil Nadu - 603112
Email: privacy@niempd.nic.in
Phone: +91-44-47474700
Website: https://niepmd.nic.in/
Technical Support
Apploom Technologies Private Limited
Authorized Technology Partner & Data Processor
Email: info@apploomtech.com
Data Controller: National Institute for Empowerment of Persons with Multiple Disabilities (Divyangjan) (NIEPMD)
Data Processor: Apploom Technologies Private Limited
Apploom Technologies processes and manages data solely under the authority and instructions of NIEPMD. All data collected through the portal remains the exclusive property of NIEPMD. Apploom Technologies is contractually obligated to maintain the confidentiality, integrity, and security of all information processed through the portal and shall not use such data for any purpose other than providing technical services to NIEPMD.